PDF Bates Numbering
Stamp sequential Bates identifiers on PDF documents with a prefix and digit count.
This tool preserves normal PDF quality and structure for its core operation.
Choose files or drag them here
application/pdf · Up to 50 files · Max 25 MB per file
Options
Using Bates Numbering
Stamp sequential Bates identifiers on PDF documents with a prefix and digit count.
How to Use Bates Numbering (Step-by-Step)
Follow these quick steps to achieve optimal results in seconds.
Choose or Import Files
Upload or drag and drop your application/pdf file into the secure workspace.
Configure & Preview
Customize available settings, page ranges, or compression levels with real-time feedback.
Immediate Download
Execute processing and download your finalized output instantly without countdowns or watermarks.
Workflow
Set the prefix, starting number and digit width; review file order before processing.
Example to try
Use TEST- with six digits and inspect the first two page identifiers.
Illustrative check using non-sensitive sample input; not a claim of a measured production result.
Limitations and review
Check identifier continuity and placement; stamping does not establish legal admissibility.
Processing and privacy
Input files or text and selected options are sent to a server processing job. Review the upload limits and job expiry shown in the workspace. Expiry and scheduled physical cleanup are separate events.
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Isolated sandbox execution with automated 30-min file deletion.
No Quality Loss
Lossless vector preservation and crisp high-DPI rendering without watermarks.
Immediate Access
Instant downloads with zero registration, subscriptions, or forced waiting gates.
Technical Specifications & Input Settings
The file picker accepts application/pdf. Select 1–50 file(s). The current web uploader limits each file to 25 MiB; the service may reject additional unsupported inputs.
- Prefix
- Configure in the workspace when needed.
- Start number
- Configure in the workspace when needed.
- Digits
- Configure in the workspace when needed.
Questions about Bates Numbering
Frequently asked technical and operational questions about bates numbering.
What is Bates numbering and why is it standard in legal discovery?
Bates numbering is an indexing system that stamps unique sequential identification numbers on legal documents to establish custody, cross-referencing, and evidentiary tracking.
How do I configure custom prefixes, suffixes, and zero-padded digit counts?
You can define an alphanumeric prefix (e.g., 'CONF-DOC-'), set digit width (e.g., 6 digits for '000001'), specify starting indices, and add case-specific suffixes.
Can Bates stamps be applied across multiple merged discovery files?
Yes. When processing multiple documents, the sequence numbers increment continuously across files, guaranteeing non-overlapping discovery numbering.